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Analyze the current filing system of the college or your place of work. Determine what the elements of the system are:
How is filing done,
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Who is responsible for the filing,
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Where are the documents filed,
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Who checks that the filing is done correctly
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How are files and correspondence cross-referenced,
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How is the lending of files controlled
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How is correspondence, reports, etc. classified
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How often is filing done
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What confidentiality procedures are in place
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In terms of a new system:
How can the old system be improved
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What will the elements of the new system be, what resources will be required
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What confidentiality requirements will be implemented
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Describe how the new system will work,
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What the elements of the new system will be, what resources will be required,
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Which elements will require confidentiality and how will confidentiality be implemented
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Write a report giving details about your new system to present to management and staff for their feedback and eventual approval.
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